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3231 - Student Records

The District shall maintain those student records necessary for the educational guidance and/or welfare of students, for orderly and efficient operation of schools and as required by law. All information related to individual students shall be treated in a confidential and professional manner. The District will use reasonable methods to ensure that teachers and other school officials obtain access to only those education records in which they have legitimate educational interests. When information is released in compliance with state and federal law the District and District employees are immune from civil liability unless they acted with gross negligence or in bad faith.

The District will retain records in compliance with the current, approved versions of the Local Government General Records Retention Schedule (CORE) and the School Districts and Educational Service Districts Records Retention Schedule, both of which are published on the Secretary of State’s website at:

Student records are the property of the District, but shall be available in an orderly and timely manner to students and parents. “Parent” includes the Department of Children, Youth, and Families when a minor student has been found dependent and placed in state custody. A parent or adult student may challenge any information in a student record believed inaccurate, misleading or in violation of the privacy or other rights of the student.

Student records shall be forwarded to other school agencies upon request. A high school student may grant authority to the District to permit prospective employers to review the student's transcript. Parent or adult student consent shall be required before the District releases student records other than to a school agency or organization, except as otherwise permitted by law.

The Superintendent shall establish procedures governing the content, management and control of student records.



Last Revised:


Related Procedures:

Cross References:


  • 20 U.S.C. 1232g Family Education Rights and Privacy Act
  • CFR 34, Part 99 Family Education Rights and Privacy Act Regulations
  • RCW 28A.150.510 Transmittal of education records to DCYF—Disclosure of educational records—Data sharing agreements—Comprehensive needs requirement document—Report.
  • RCW 28A.195.070 Official transcript withholding – Transmittal of information
    RCW 28A.225.151 Reports.
    RCW 28A.225.330 Enrolling students from other Districts — Requests for information and permanent records — Immunity from liability —— Rules
  • RCW 28A.230.120 High school diplomas — Issuance — Option to receive final transcripts —Notice
  • RCW 28A.230.180 Access to campus and student information directories by official recruiting representatives – Informing students of educational and career opportunities
  • RCW 28A.600.475 Exchange of information with law enforcement and juvenile court officials – Notification of parents and students.
  • RCW 28A.605.030 Student education records – Parental review—release of records—Procedure.
  • RCW 28A.635.060 Defacing or injuring school property — Liability of pupil, parent or guardian — Withholding diplomas — Suspension and restitution — Community service program as alternative — Publication of information on withheld diplomas – Student rights protected
  • RCW 40.24.030 Address Confidentiality Program — Application — Certification – Form – Vehicle and vessel information
  • Chapter 246-105 WAC Immunization of child care and school children against certain vaccine-preventable diseases
  • Chapter 392-172A WAC Rules for the provision of special education
  • Chapter 392-182 WAC Student Health Records
  • Chapter 392-415 WAC Secondary Education - standardized high school transcript
  • WAC 181-87-093 Failure to assure the transfer of student record information or student records
  • WAC 392-121-182 Alternative learning experience requirements
  • WAC 392-122-228 Alternative learning experiences for juvenile students incarcerated in adult jail facilities
  • WAC 392-500-025 Pupil tests and records — Pupil personnel records — School district policy in writing