4110P - Citizens’ Advisory Committee Procedure
The following guidelines have been prepared to assist an ad hoc citizens' advisory committee:
- A specific charge or assignment shall be made to the committee.
- The board shall appoint a committee member based upon the person's interest and the board's judgment of the individual's potential contribution to the accomplishment of the committee's task.
- The committee shall be advisory only. The board does not and, under the law cannot, relinquish its decision‑making responsibilities.
- The committee shall make periodic progress reports to the board; such interim reports as well as the committee's final findings and recommendations shall become matters of public record by virtue of their presentation to the board in a public board meeting.
- Minority recommendations, as well as those of the majority, shall be welcomed by the board.
- The duration of the committee shall be indicated when it is established. The board may authorize the committee to continue its work beyond the original termination date.
- Staff consultants and other resource assistance shall be made available. The committee may elect to request advice or opinions from others as well, including representative citizens of the community.
- Committee meeting guidelines are as follows:
- The frequency of meetings, meeting times, meeting places and the nature of the meeting announcements shall normally be determined by the committee.
- The committee may invite public attendance if it feels such attendance shall facilitate the accomplishment of its goals.
- The committee shall develop meeting procedures which shall assist in the orderly pursuit of its task.
- Expenses of the committee may be allowed if authorized in advance.
- Appointment of the committee chairman shall be the prerogative of the board.
- By agreeing to serve on the committee, a person indicates his/her willingness to comply with the board's guidelines for an ad hoc citizens' advisory committee and with specific guidelines and procedures developed for the committee.