4218 - Language Access Plan

The District is committed to improving meaningful, two-way communication and promoting access to District programs, services and activities for students and parents with limited English proficiency (LEP) free of charge. To that end, the District will implement and maintain a language access plan tailored to the District’s current LEP parent population.

At a minimum, the District’s language access plan will incorporate the procedure that accompany this Regulation and address:

Parent Identification

The District will accurately and in a timely manner identify LEP parents and provide them information in a language they can understand regarding the language service resources available within the District.

Oral Interpretation

The District will take reasonable steps to provide LEP parents competent oral interpretation of materials or information about any program, service, and activity provided to non-LEP parents and to facilitate any interaction with district staff significant to the student’s education. The District will provide such services upon request of the LEP parent(s) and/or when it may be reasonably anticipated by District staff that such services will be necessary.

Written Translation

The District will provide a written translation of vital documents for each limited English proficient group that constitutes at least 5 percent of the District’s total parent population or 1000 persons, whichever is less. For purposes of this Regulation, “vital documents” include, but are not limited to, those related to:

• registration, application, and selection;
• academic standards and student performance;
• safety, discipline, and conduct expectations;
• special education and related services, Section 504 information, and McKinney-Vento services;
• Regulations and procedures related to school attendance;
• requests for parent permission in activities or programs;
• opportunities for students or families to access school activities, programs, and services;
• student/parent handbook;
• the District’s Language Access Plan and related services or resources available;
• school closure information; and
• any other documents notifying parents of their rights under applicable state laws and/or containing information or forms related to consent or filing complaints under federal law, state law, or District Regulation.

If the District is unable to translate a vital document due to resource limitations or if a small number of families require the information in a language other than English such that document translation is unreasonable, the District will still provide the information to parents in a language they can understand through competent oral interpretation.

Staff Guidance

All school administrators, particularly those who have the most interaction with the public such as registrars and enrollment staff, certificated staff and other appropriate staff as determined by the superintendent, will receive guidance on meaningful communication with LEP parents, best practices for working with an interpreter, how to access an interpreter or translation services in a timely manner, language services available within the District and other information deemed necessary by the superintendent to effectuate the language access plan.