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5260 - Certificated and Classified Staff Personnel Records

The District will organize, compile and maintain personnel records and files, including electronic, for each staff member of the District which will be kept secure under the authority of the superintendent. The contents of the files shall be available to the superintendent and to those staff authorized by the superintendent to organize, compile and maintain the personnel files. Staff members who have access to the files will be required to maintain the confidentiality of the contents of the files. Any confidential college or university credentials or other confidential pre-employment materials received by the District will be returned to the sender, destroyed at the time of employment or destroyed as per the appropriate collective bargaining agreement.

The staff member will be permitted, during normal District business hours, to review the contents of their personnel file in the presence of an authorized staff member.



Last Revised:


Legal References:

  • RCW 28A.405.250 Certificated employees, applicants for certificated position, not to be discriminated against — Right to inspect personnel file
  • RCW 42.56.230(3) Certain personal and other records exempt (from public inspection)
  • RCW 49.12.240-260 Employee inspection of personnel file