6102P - District Fund Raising Activities Procedure

District fundraising programs for students shall: (1) further K-12 education; (2) provide educational experiences; and/or (3) address local funding obligations that support the educational mission of the District and/or promote the effective, efficient, or safe management and operation of the District. The purpose or use of such programs shall be consistent with the policies and programs of the District.

Proposals for District fundraising programs shall be reviewed and approved in advance by the superintendent (or designee) to ensure compliance with the following procedures. The superintendent (or designee) shall make all compliance determinations.

1. Any fundraising program charging fees shall satisfy the following criteria:
   1. Fees for persons attending or participating in such programs shall only be charged when attendance or participation is optional, not mandatory;
   2. Students shall not be charged a fee to enroll in a curriculum-based activity that involves a District fundraising program; and
   3. A program shall not be created or continued that will require the allocation of District funds when program- specific resources are insufficient or exhausted.
       
2. Any fundraising program characterized as a “business enterprise” activity shall satisfy the following criteria:
   1. For these purposes, “business enterprise” shall be defined as any non- Associated Student Body activity that sells goods or services for District- related purposes on an ongoing basis;
   2. Such “business enterprises” shall sell products or services that are appropriate for the program’s educational purposes and/or promote the effective, efficient, or safe management and operation of the District;
   3. Such enterprises shall not be created solely for commercial purposes;
   4. Such enterprises shall purchase inventory in accordance with applicable District Regulation and/or practices; and
   5. A business enterprise program shall not be created or continued that will require the allocation of District funds when program-specific resources are insufficient or exhausted.
       
3. Any fundraising program using donated personal items or services for an auction, or sale shall satisfy the following criteria:
   1. Donated items or services must be free from health and/or safety hazards;
   2. Donated items or services must be given voluntarily by individuals or businesses; and
   3. Appropriate solicitation on the part of students, parents, or appropriate District personnel is permissible, but actions of students and parents cannot bind the District to any contractual obligations.
       
4. Any fundraising program that requires contracting with a third-party vendor or promoter must be pre-approved through the Business Office and shall satisfy the following criteria:
   1. The contract shall be entered into consistent with District policies and with appropriate authorization of the superintendent (or designee); and
   2. All monies collected by District staff shall be transmitted intact to the District depository bank within twenty-four (24) hours of collection, excluding weekends and holidays, whenever practicable, in compliance with RCW 43.09.240 and WAC 392-138-035; and
   3. Funds collected through third party vendors or payment processors shall be remitted directly to a District-controlled account.
       
5. Any fundraising program involving the production and/or sale of goods or services, such as a vocational education program, shall satisfy the following criteria:
   1. The superintendent (or designee) must authorize the sales of any goods produced and/or any services provided by the education program;
   2. The proceeds from the sales shall be used to enhance or to expand the educational program(s), as determined by the superintendent (or designee);
   3. To the extent required, all goods produced or services provided from an educational program shall be assigned to (or owned by) the District; and
   4. Individual compensation for the sale of goods produced and/or for the services provided shall not be permitted, except as authorized by the superintendent (or designee), in accordance with applicable laws, District procedures, and/or
       
6. Any fundraising program selling surplus school personal property shall satisfy the following criteria:
   1. Such programs shall not violate applicable state law or school rule governing the sale, lease, or rental of surplus and obsolete school personal property;
   2. Such programs are permitted only as provided in RCW 335.180; and
   3. Such programs follow the District’s Regulation for the disposal of surplus property - District Regulation 6881 and 6881P.
       
7. Review and approval of any fundraising activity shall include careful consideration and avoidance of any illegal or inappropriate conflicts of interest by District vendors, employees, volunteers or others who are involved in the promotion of, or stand to benefit from, the activity.