6210P - Purchasing Authorization and Control Procedure

All purchase requisitions shall be approved by the building principal or program director. As a minimum, purchase requisitions shall provide the following information:

1. name of school, department, originator, and date originated;
2. school department or person to which materials are to be delivered;
3. budget year;
4. specifications of equipment items (manufacturer, stock number, etc.)
5. estimated cost based on latest price, and
6. contract, if applicable

Upon placement of a purchase order, the business office shall review and approve the purchase order, encumber the expenditure against a specific budget line item to guard against the creation of liabilities in excess of revenue.

Materials for preview will be minimized and done with a purchase order.