6210P - Purchasing Authorization and Control Procedure
All purchase requisitions shall be approved by the building principal or program director. As a minimum, purchase requisitions shall provide the following information:
- name of school, department, originator, and date originated;
- school department or person to which materials are to be delivered;
- budget year;
- specifications of equipment items (manufacturer, stock number, etc.)
- estimated cost based on latest price, and
- contract, if applicable
Upon placement of a purchase order, the business office shall review and approve the purchase order, encumber the expenditure against a specific budget line item to guard against the creation of liabilities in excess of revenue.
Materials for preview will be minimized and done with a purchase order.