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6571 - Records Management and Retention

The District recognizes the importance of public records as the record of the acts of the District and the repository of such information. The public has the right under law to inspect and procure copies of such records with certain exceptions. The public records of the District shall mean any account, voucher or contract dealing with the receipt or disbursement of funds; with acquisition, use or disposal of services or of supplies, materials, equipment or other property; or with any minutes, orders or decisions fixing the personal or property rights, privileges, immunities, duties or obligations of any person or group.

The superintendent shall develop procedures to implement this Regulation which shall conform to law; require as a minimum the permanent safeguarding of board minutes, annual audit reports and permanent student records; and require retention of all fiscal records required for audits. The superintendent shall designate a staff member to serve as District records officer.

Records may be destroyed when authorized by the Local Government Common Records Retention Schedule provided by the Office of Secretary of State, Division of Archives and Records Management.



Last Revised:


Related Procedure:

Cross References:


  • RCW 40.14, 42.56 Preservation and Destruction of Public Records Public Records Act