4040 - Public Access to District Records

Full access to information concerning the administration and operations of the District shall be afforded to the public consistent with the Public Disclosure Law. At the same time, the District desires to preserve the efficient administration of government and acknowledges the privacy rights of individuals whose records may be maintained by the District. This policy and the accompanying procedure are intended to facilitate access to school District records without compromising operational efficiency or privacy rights.

"School District records" include any writing, printing, photocopying, photographing, etc., containing information relating to the conduct of operations and functions of the District which is prepared, owned, used, or retained by the District. “School District records” do not include the personal notes and memoranda of staff, which remains in the sole possession of the maker and which are not generally accessible or revealed to other persons. A "writing" as defined by the Public Records Act means any handwriting, typewriting, printing, photocopying, photographing, or other means of recording any form of communication on representation.

Because of the tremendous volume and diversity of records continuously generated by a public school District, the Board has declared by formal resolution that trying to maintain a current index of all of the District’s records would be impracticable, unduly burdensome, and ultimately interfere with the operational work of the District.

The Public Records Officer will be the point of contact for members of the public who request the disclosure of public records. The Public Records Officer will be trained in the laws and regulations governing the retention and disclosure of records, and shall oversee the District’s compliance with this Regulation and state law.