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Expectations and Responsibilities

Students, parents, teachers, schools, and the District will obtain maximum benefits from the electronic student reporting systems (ESR) when everyone uses and supports Family Access responsibly.

Student Responsibilities

  • Share password with parents.
  • Talk with parents about the ESR system.
  • Share the class syllabus with parents.
  • Use ESR system to monitor class progress.
  • Communicate with teacher regarding questions about progress.
  • Adhere to guidelines of Internet Use Policy and Civility Policy.

Individual Staff Responsibilities

  • Understand the use of the ESR system.
  • Publish progress [current grades] at specified intervals (Refer to first bullet under school and district responsibilities).
  • Enter assignments and/or scores in ESR system according to established schedule in order for students to understand their progress/grade; more frequent updates are at the professional discretion of the teacher and may depend on the nature of the curriculum.
  • Enter attendance data per building guidelines, but no later than the end of the business day unless system problems prevent entry. Entry will occur as soon as practically possible if system problems occur.
  • Adhere to guidelines of Internet Use Policy and Civility Policy.

Parent Responsibilities

  • Use ESR system with your student to monitor class progress.
  • Maximize use of technology resources. Paper copies printed out by the teacher only upon request (For those without access to the Internet at home, please contact the school to use school equipment or request paper copies.)
  • Provide current personal, family, and emergency information to the schools.
  • Report discrepancies/errors in ESR system data to appropriate building staff.
  • Adhere to guidelines of Civility Policy.

School and District Responsibilities

  • Publicize actual dates for required posting progress updates on school and/or district calendar annually. Eight times per year at high school and six times per year at middle school, in alignment with semester and trimester reporting, is the frequency established at the outset.
  • Establish process for distributing student and parent passwords.
  • Post information about ESR on district and/or school websites.
  • Notify of ESR regular and unexpected system maintenance.
  • Maintain updated information at schools about ESR procedures.
  • Ensure that student requests for next year's classes are available on the ESR system.
  • Ensure that on-line schedules are available when school starts.
  • Provide training and procedures that encourage access to electronic information systems by students, staff, and parents.
  • Establish reasonable controls for the lawful, efficient, and appropriate use and management of the system.
  • Monitor use of ESR system. Failure to follow district/school guidelines will result in appropriate corrective actions.
  • Evaluate and monitor ESR system and effectiveness of system for students, staff, and parents at least annually.
  • Adhere to guidelines of Internet Use Policy and Civility Policy.